Boss HRM
Boss Online HRM platform optimizes the time you spend by running all your HR processes synchronously.
Boss HRM
Boss Online HRM platform optimizes the time you spend by running all your HR processes synchronously.
From Information to Transformation
New requirements resulting from industrialization and technological changes make it necessary for businesses to renovate themselves, adopt new business and manufacturing methods and implement modern business and personnel principles.
Significant changes in the type, quality and quantity of operations being conducted as a result of such technological and scientific innovations and developments have given rise to the creation of new business activities and lines of work, which in turn, brought about the need to employ personnel with different skill sets.
Moreover, businesses go to great lengths to make their existing personnel compatible with the changing business environment conditions. For this reason, the concepts of modern management and modern executive have gained a great deal of significance.
In line with promoting humanistic relations, corporations have more and more inclined towards taking into account and implementing the elements of social and industrial psychology in their business conduct. As a result of this approach, human resources management has come to be perceived more as a field of managerial activity where dynamic and creative aspects of the human capital is considered and the lives of people from all walks of life are oriented and shaped, rather than merely as a mechanical and routine desk job.
From Past to Present
The methods employed in the Human Resources Management System have changed over the years: The Human Resources Management System used in the past did not offer open architecture, flexible and integrated cloud services that constituted a social network while containing the sensitive data pertaining to the personnel at the same time. More...
From Past to Present
The methods employed in the Human Resources Management System have changed over the years: The Human Resources Management System used in the past did not offer open architecture, flexible and integrated cloud services that constituted a social network while containing the sensitive data pertaining to the personnel at the same time.
In the past, the written documents pertaining to the Human Resources personnel were either kept in files or entered into the system through scanning. Since it was not possible to make any changes on a scanned document, every single change meant office work on a constant basis. Personnel were not able to participate in the process on a self-service basis.
Warnings, notices, defense requests, labor contracts, documents regarding terminations or annual leaves had to be sent to the recipients on a piece of paper bearing wet signature. Another method was the use of e-mails which could not be considered for legal claims. With the introduction of Registered e-mail (KEP) law in 2012, this particular process has become lawful in Turkey. Under the KEP system, the sender of an e-mail cannot claim that he did not send the e mail in question, nor can the recipient of the same e mail under the said system claim that he did not receive the said e mail.
The local Human Resources Management System software that is still being used in our country is not capable of establishing a social network that allows the existing employees of organizations to interact with the former employees, who possess the extensive knowledge of their respective corporations or even with their respective suppliers.
Such systems and applications as the workflow based Human Resources Management, digital library and active tracking of required parameters which are currently being utilized in the foreign headquarters of the global companies, but not usually utilized in their liaison offices in Turkey cannot be supported by the domestic software available in Turkey. The personnel are not able to manage the current software in one place through a single system. This in turn makes for an inefficient process where the records are kept on separate systems and multiple files are required to be followed up on programs such as Excel.
Today, however, it is possible for companies requiring Human Resources Management to make important economic savings by minimizing paper costs and speeding up their processes through the utilization of Smart Encryption systems equipped with advanced OCR Technology.
The innovative aspect of the Human Resources Management Software Platform Development project with Smart Encryption and OCR Technology, CV Parsing and Social Network Features is the introduction of a means of in-house communication through a social network and the creation of a system for the first time in the industry through the adaptation of the OCR and KEP (Registered E-mail) technologies into the system.
Boss HRM brings a whole new level to the Human Resources Management system and thereby creates an organizational social network and reduces the time loss to a minimum by automatically transferring identity details into the database through the OCR technology. Legal security of the files sent electronically through Registered E-Mail system is also guaranteed.
Recruitment and Placement Process Actions
In the recruitment and placement module, the interviews conducted with candidates can be entered in the form of actions. For instance, such actions as telephone calls, meetings, salary offers, assessments, exams and their results can be recorded. One of such actions is employment approval; this particular action will direct us towards the ONBOARDING screen.
Organization Management
Organization scheme is the area where all the areas including the personnel's workplace, unit, department, division etc. are identified. This way, it is possible to dynamically identify an employee's department in further detail right down to their respective unit, department and subdivisions. Moreover, organization details can also be detected in the personnel's employee records. More...
Organization Management
Organization scheme is the area where all the areas including the personnel's workplace, unit, department, division etc. are identified. This way, it is possible to dynamically identify an employee's department in further detail right down to their respective unit, department and subdivisions. Moreover, organization details can also be detected in the personnel’s employee records.
Department changes on organization scheme can be arranged through drag and drop technology. Here it is possible to create new designs and organization scenarios with personnel photos and department details. Designs thus created do not interfere with the actual organizational structure. This way, the company has the benefit of reviewing director based alternative structuring models in the form of scenarios. In the organization scheme, required details can be displayed within hierarchically listed boxes and based on different points of view (such as departments, positions, competencies etc.)
Registration Management and Payroll
Registration is the area where all the personnel information of the working employees are kept along with the document, salary, debit, warning/reward, defense, discharge, cost center, bank details and advance requests, which are arranged and reported by the authorized executive officers. More...
Explanation of Registration Tabs
Registration is the area where all the personnel information of the working employees are kept along with the document, salary, debit, warning/reward, defense, discharge, cost center, bank details and advance requests, which are arranged and reported by the authorized executive officers.
Changes made are kept in the history section. Necessary sensitive information are encrypted and registered into the database.
Registration tabs are explained as follows;
| Main Details | : | It displays the general details pertaining to the personnel such as registration number, profession, educational status, criminal record, driving license, military service status. |
| Organization | : | It displays the respective division, unit, department, supervisors (direct, functional, leave supervisors) of the personnel. |
| Job and Employment | : | This tab displays the details regarding the personnel's date of employment, Social Security, weekly working hours, labor contract as well as their transferred tax assessment and many other areas. |
| Identity / Passport | : | It displays the personnel’s ID and passport details. Identity details can be transferred into the system through OCR module both in the form of front and back covers. |
| Communication | : | It displays the communication details of the personnel including address, telephone and e mail addresses. |
| Family Members | : | It displays the details of the personnel’s family members. Based on the details provided herein, minimum living allowance and declaration can be issued in the system automatically. |
| Medical Details | : | It displays the medical reports, diagnosis and treatment details pertaining to the personnel and their families that are kept in accordance with the existing laws. |
| Documents | : | It displays profile photos, certificates of criminal record, identity card and other certificates pertaining to the personnel. Moreover, corporate wide documents such as orientation manual etc. can be found here. |
| Wages and Wage Increase | : | While the details regarding the personnel wages are kept in this tab, details concerning wage increase, premiums, performance increase are also displayed herein. |
| Account Details | : | It displays the personnel’s bank details including bank account numbers and IBAN codes etc. In this tab, more than one bank can be identified for each personnel so that some portion of their wages can be deposited into another bank. |
| Debit | : | This tab displays the details regarding the company properties such as laptops, telephones, cars, personnel cars etc. that are allocated and debited to the personnel. |
| Warnings / Rewards | : | While the warnings / rewards issued to the personnel are displayed in this tab, they can be sent to the relevant personnel by choosing an e-mail template and making the necessary additions. |
| Defense | : | This tab displays the defenses submitted by the personnel. |
| Termination of employment | : | This tab deals with the termination notices or the calculation of severance payments, if any. |
| History | : | This tab displays the personnel change requests approved by the HR representative. |
| Cost Centers | : | It displays the Cost Center units where the personnel are affiliated. It is possible to add more than one cost center based on a percentage distribution. |
| Category | : | This tab deals with personnel groupings for all kinds of reporting requirements. |
| Advance | : | The advance payments requested by the personnel are entered into this tab. |
The system has been designed in such a way as to enable different dashboard screens to be seen and used by the authorized user groups. A dashboard screen consists of sub screens that display different details.
Protection of the confidential information regarding registration on a second security layer:
With the encryption system, such sensitive and identifiable data entered into the database as Name, Surname, T.R. ID No, Address, IBAN Number are encrypted and quickly decrypted by reading KEY when the data is recalled.
Authorizing Users, Language Management and Roles
Each and every action within the Boss HRM system is associated with a role. A list of action role authorizations has been created and the authorizations are identified based on the requests submitted. More...
Authorizing Users, Language Management and Roles
Each and every action within the Boss HRM system is associated with a role. A list of action role authorizations has been created and the authorizations are identified based on the requests submitted.
Admin users may designate multiple roles in order to grant user authorizations to the sub modules in the users system, and every role can be configured in accordance with the authorization level of the previous user and the incoming requests. It is possible to identify multiple roles based on the authorizations of a user. User authorizations are identified under 8 titles: Administrators, HR Managers, Power Users, External Users, Account Owners, HR Support Users, OCR and Employees.
The authorizations are identified as follows.
| Administrator | : | The administrator of the system in general and authorized to make all the necessary monitoring, arrangements and changes with respect to all the firms, users and modules. |
| HR Manager | : | Authorized to check, arrange, supervise and report on the authorizations of all the personnel within the company. |
| Power User | : | The user authorized by the HR Manager. |
| External User | : | The user authorized by the HR Department from outside the company. |
| Account Owners | : | It is an account opened for external users who provide consultancy services to the company. |
| HR Support Users | : | They are authorized to check, arrange and report on the account details of all the company employees except for their wages. |
| OCR | : | They have the authorization to process T.R. ID No Card details and conduct data transfer procedures. |
| Employees | : | They are authorized to display their registration cards on a self-service basis, request registration amendments and ask for permission. |
Shift, Working Time, Leave, Time Management Systems
Arranging the personnel’s work and leave management on paper or through e mails makes it difficult for supervisors to take into account the conflicting leave days and previously used ones. Managing different shifts is a complicated process for a company with multiple workplaces. Boss HRM aims to keep track of personnel’s shifts, working times, overtimes, leaves and sick leaves in the fastest possible manner. More...
Shift, Working Time, Leave, Time Management Systems
Arranging the personnel's work and leave management on paper or through e-mails makes it difficult for supervisors to take into account the conflicting leave days and previously used ones. Managing different shifts is a complicated process for a company with multiple workplaces. Boss HRM aims to keep track of personnel's shifts, working times, overtimes, leaves and sick leaves in the fastest possible manner.
The system has been designed in such a way as to accommodate the data manually entered by the users of various roles and the files transferred from excel format as well as to read data from the personnel attendance control system tools (such as cards, finger print processing systems). The system incorporates a grid style interpreter that arranges the data obtained from various personnel attendance control systems.
The system generally facilitates the following:
- Convenient management of the personnel entry and exit records
- Fast issuance of medical reports and leave procedures
- Simple modeling of the attendance follow up transactions
- Convenient management of the current and previous details of the personnel
- Making fast entries on a daily, weekly, monthly and individual, workplace and department basis
Designed for the purpose of managing the use of personnel leaves, the Leave Tracking System features a tool that enables users to make a plan to avoid employees to go on a leave at the same time and thereby causing setbacks in the workflow. Within this system, a relationship is established between the users and supervisors concerning administrative, causal and annual leave requests and approvals and the process is managed on an online basis. Moreover, the number of used leaves can also be seen on the system with the records kept by the system.
The user can carry out the following transactions on the Leave Tracking System:
- Leave Application
- Cancellation Application
- Early return Application
- Application Evaluation
- Agreement Form
- Employee Based Agreement Form
- Employee Leave Payment and Assignment Report
Dismissal and Discharge
In order to carry out the personnel recruitment procedures in a quick manner, registration records can be created both manually and on the OCR module. If the personnel to be hired is still in the candidates section, an employee record can be automatically created for the said person based on his/her CV details by choosing the "hire" action on their profile. More...
Dismissal and Discharge
In order to carry out the personnel recruitment procedures in a quick manner, registration records can be created both manually and on the OCR module. If the personnel to be hired is still in the candidates section, an employee record can be automatically created for the said person based on his/her CV details by choosing the "hire" action on their profile.
By law, the documents required from the newly employed personnel are shown on a checklist. Recruitment process may be prevented due to lack of or incomplete documents.
The required items are automatically sent to the relevant department via e-mail from the system message center with respect to the newly recruited personnel.
For instance:
In order to create usernames and passwords for the newly recruited personnel to provide stationery tools, desks for their workstations, automatic messages are sent to the IT department or the purchasing department. Such e-mail are composed in different templates and to be sent to the different departments.
Training Management System
Once the training institutions, instructors, training places, training costs are identified in the Training Management Department, a training program is created in accordance with the requirements of the personnel's development plan. While the personnel may ask for additional training sessions, supervisors may also organize trainings in the company. More...
Training Management System
Once the training institutions, instructors, training places, training costs are identified in the Training Management Department, a training program is created in accordance with the requirements of the personnel's development plan. While the personnel may ask for additional training sessions, supervisors may also organize trainings in the company.
Assessments and scoring on the training management module also have an effect on the calculations on the performance management module. Training can be designed in the form of internal, external, live, e-learning, mixed and other methods.
Performance Management System
Performance management system ensures that the company has a consistent and organizationally compatible assessment processes in place. It aims to identify the competencies of the employees and establish objectives in line with such competencies. More...
Performance Management System
Performance management system ensures that the company has a consistent and organizationally compatible assessment processes in place. It aims to identify the competencies of the employees and establish objectives in line with such competencies.
By maintaining a continuous relationship between the employees and directors for the development of skill sets, the system determines the level of achievement in terms of reaching the continuous objectives set for the personnel.
Fundamental characteristics of the Performance Management system are as follows:
- Assignment of group or personal objectives or tasks to the personnel from role based dynamic objective setting module,
- Informing the personnel of the set objectives and deadlines regarding performance through automatically sent e-mails,
- Sending emails to the HR manager and department directors on a specific periodic basis regarding the achieved objectives when logged in to the system,
- Reporting of the assessments and relevant results in required format and periods
- Dynamically identifying job descriptions and designation of the same according to the persons involved
- Integrating job descriptions directly into the structure described in the organization chart
- Setting the objectives dynamically in textual form and assigning them to the employees
Request a Demo
Online Visitor Clarification Text on the Processing Personal Data
Data Controller: Boss Yönetişim Hizmetleri A.Ş.
Address: Astoria Towers Büyükdere Cad. No: 127 B Kule Kat: 8 34394 Şişli, İstanbul, Türkiye
Boss Yönetişim Hizmetleri A.Ş. ("Company") prepared this Clarification Text as the data controller to inform you, our valuable online visitors, about your personal data that we process in accordance with the Turkish Personal Data Protection Law (hereinafter referred to as "KVKK") and the relevant legislation.
1. Your Personal Data Processed and the Scope of the Processing
Personal data is any data that identifies you or makes you identifiable. For example, your name, surname, eye color, phone number or bank account information are considered personal data. On the other hand, processing your personal data refers to all kinds of processes such as obtaining, amending, registering, storing, retaining, deleting, disclosing, and transferring your data. We have provided the following information about the personal data we process:
ID Data
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Contact Data
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Personnel Data
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Customer Transaction Information
| Your Processed Customer Transaction Information | Purposes of Processing Your Customer Transaction Information | Collection Methods of Your Customer Transaction Information | Legal Reason of Our Data Processing Activities |
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Transaction Security Information
| Your Processed Transaction Security Information | Purposes of Processing Your Transaction Security Information | Collection Methods of Your Transaction Security Information | Legal Reason of Our Data Processing Activities |
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2. Our Retention Period for Storing Your Personal Data
We store your personal data for a period of time stipulated in the relevant legislation or for the periods of time required by the processing purposes. We will delete, destruct, or anonymize your data ex officio or upon your request, if legal reasons requiring data processing disappear.
3. Your Rights Regarding Your Personal Data
Data subject refers to the natural persons whose personal data are processed. As a data subject, you, our valuable online Visitors, have the following rights regarding your personal data processed under KVKK:
- To learn whether your personal data are being processed,
- To request information if your personal data are processed,
- To learn the purpose of processing your personal data and whether this data is used for the intended purposes,
- To know the third parties to whom this personal data is transferred domestically or abroad,
- To request the rectification of the incomplete or inaccurate data, if there are any,
- To request the deletion or destruction of this personal data under the conditions set forth in KVKK,
- To request notification to the third parties that the personal data have been transferred to about the rectification of incomplete or inaccurate data and the deletion or destruction of personal data upon your request,
- To object to the issues that have arisen due to the analysis of your data exclusively through automated systems and are to the detriment of you,
- To request compensation for the damage arising from the unlawful processing personal data.
4. Methods to Follow to Exercise Your Rights
You can share your application and requests regarding your personal data with Boss Yönetişim Hizmetleri A.Ş. via Data Subject Application Form,
- By sending it with your wet signature and a copy of your identity card to Astoria Towers Büyükdere Cad. No: 127 B Kule Kat: 8 34394 Şişli, İstanbul, Türkiye,
- By sending an e-mail to [email protected],
- By applying in person with a valid identity document to Astoria Towers Büyükdere Cad. No: 127 B Kule Kat: 8 34394 Şişli, İstanbul, Türkiye
You, as a data subject, should include your name and surname, your signature if the application is in written form, your Turkish ID Number if you are a Turkish citizen, your nationality and passport number (or if you have an ID number) if you are foreigner, place of residence or business address for notifications, your e-mail address and fax number if you have one, and lastly, the subject of the request in your application with respect to legal requirements regarding the applications to data controllers. In addition, you should add documents and information confirming your identity to your application.
In order for us to operate the process in the most effective way for you, you should clearly and understandably indicate in your request which right you want to use and the details of the transaction you request.
We would like to emphasize that the request should concern the data subject itself. If the application is made on behalf of someone else, the person making the request should rely on a specially documented authorization for the requested transaction (power of attorney). Unauthorized applications will not be evaluated.
5. Evaluation of Your Application
By evaluating your applications, we respond to you as soon as possible and within 30 days of receipt as of the date of your application.
Privacy Policy
CottGroup® companies' network ("CottGroup®") includes independent companies with separate legal entities that provide various sections of this website and other websites in the CottGroup® member network; and this Policy applies separately for each CottGroup® member company.
Informasoft® website you visited is affiliated with Boss Yönetişim Hizmetleri A.Ş., one of the CottGroup® member network companies.
Thank you for visiting our website and reading our privacy and security statement.
Basic Information About Our Approach to Data Security and Privacy
Company has dedicated itself to ensuring the security of your personal data on all of its information systems. For Company, privacy and security matters form the basis of the relation between us and our customers. Company understands your concern about your confidentiality and security and place utmost importance on that matter.
Information that you will be disclosing when using this website may also be controlled by other firms in order to enable us to secure the control, inspection and security of the said data at the utmost level. Each independent firm shall be legally liable for any data controlled and inspected by it.
This Privacy Statement is applicable to all data processed by Company, including Personal Data collected or transmitted via website, our software and self-service applications, mobile applications or social media accounts and other online or offline channels.
Protection of Personal Data
Company acts in the capacity of a data controller and data processor in line with the Turkish Personal Data Protection Law (KVKK) no. 6698 and provisions of any other legislation applicable to the protection of personal data. Accordingly, personal data shall be processed only by Company personnel authorized to implement any privacy and security policy as well as services falling within the scope of duty of Company's management office and the personnel named in the privacy and security authorization matrices, and those natural/legal persons authorized by Company for such purpose by fulfilling the condition of informing the data subjects. For details, please click the Personal Data Protection and Processing Policy.
Electronic Messages:
Subject to communication consents provided by you during your communication with us regarding electronic messages (e-mail) and through any other Company channel, you will be deemed to have accepted to receive e-mail messages through your contact details, for the promotion of services offered by Company and its business partners, information on new products and services, announcements on issues regarding legislation, and other matters that may be of interest for you. In this respect, you may contact Company to request that messages are no longer sent to you through one or more than one communication channel.
Log Data, Cookies and Web Beacons
Cookies are program bits that are usually in the form of text files that may be embedded in laptops, desktop PCs and mobile devices, which collect various data.
Cookies may be used to collect the following data:
- Internet Protocol (IP) address
- Domain name of the computer that you use for connecting to the website
- Date and time of your connection and the time you spend on the website
- Link of the page over which you connect our web site or the address of another Company website
- Information about your computer, your browser's, your operating system, Java support, flash version, your screen definition and connection speed and similar data
- Details of the page on the computer that is used for connection when a request is made from our web site
- Volume of the data in bytes, transferred on our website
- Contents of traceable cookies
- Company websites use temporary session cookies to render your online activities secure and to enhance the website performance;
- Areas such as Login time, Username and User ID that are necessary for our software and self-service applications ("Applications");
- Details of the URL over which the User has transmitted his last request through the Applications
- Your browser's language
Please click Cookie Policy for details.
Purpose of Using Your Data
We may use your personal data which we record during your visits to our website, via automated or non-automated means, or which you may disclose to us in communication forms, e-mails or via other electronic transactions, primarily for the purpose of satisfying your requests and subsequently for ensuring improvement of the services offered to you. Overall purposes of use of such data may be listed as follows:
- To contact you
- To enable your access to the website or self-service options, by performing operations regarding your online account, including but not limited to the provision of a username and password
- To answer questions received from you
- To provide information about legislative changes and other important matters
- To ensure the administration of our website
- To improve our service quality
Please do not disclose such data that you would not want us to collect for the purposes above. Please remember that unless you provide such data, we will be unable to contact you, and that your certain data may still be collected by means of cookies during your visit to this website.
Data Security
Company places utmost importance on the security of your data. We take measures conforming to sector standards to prevent unauthorized collection and use of your data. Exchange of information on the İnternet is not generally secure. Therefore, we recommend you exercise due care by user when exchanging information through our websites and online systems. If you do not take relevant measures, Company cannot guarantee you about security of your information and communication on the website or capture them by third parties.
When your information arrives at Company, it is protected in accordance with our security and privacy standards.
Your data are stored for the purposes set out above and only for the durations required by the needs of our business process or as prescribed by law.
Data Transfer
We may transfer the personal information we collect on you, to other countries different from the country we collect the data, as we use their services of the internet service providers, hosting companies, e-mail providers, domain providers (for example: Microsoft 365). Data protection laws and regulations applied in these countries may differ from the laws applicable in Turkey.
Hereby, we will protect your information in accordance with the applicable law as described in this Privacy Policy while transferring to other countries.
Protection for Children's Online Activities
We support parents willing to supervise and control online activities of their children. In no event do we ask children on purpose to share their personal data. If we come to know that a person whose personal data are collected by us is younger than 13 years old, we may use such data to try to promptly inform his/her parents. This rule shall be applicable for age 16 under the European Union General Data Protection Regulation (GDPR).
Designing New Processes in Line With Privacy Rules
Company takes the most appropriate technological and organizational measures to ensure confidentiality when developing new systems and applies necessary developments for the processing of personal data in line with their intended purposes (Privacy by design).
Should you have any queries about this Privacy Policy, please click the link.
Company website: https://www.cottgroup.com
